Reception Planning

The party is here! Receptions can be a blast! However, it’s important to make sure that you have your event well though out. This is the job of your coordinator and your DJ/Band. Your caterer will also play a big role in the design and set up of your event. Every aspect of your reception affects the overall outline of the evening. For example, if you’re not having a plated meal, your reception will need to be set up in a way that allows movement. Guests will need to be able to find the food stations easily and there will be a mixture of dinner tables and high top cocktail tables. This will encourage guests to mix and mingle. If you are having a plated dinner, you will more than likely need escort cards, full place settings and space for all of your guests to be seated comfortably. Whatever the style of your event, make sure that you plan out all of the events of the evening. Your coordinator and DJ can help you set up an evening you and your guests you’ll never forget!



Much like the ceremony, you have the freedom to make your reception your own! It’s your party, it should be exactly how you want it to be Here is a list of some key events that happen often at receptions.

·       First Dance

·       Daddy-Daughter Dance

·       Mother-Son Dance

·       Anniversary Dance

·       Money Dance

·       Traditional Religious Dances

·       Welcome by Father of the Bride

·       Blessing

·       Cake Cutting

·       Toasts

·       Bouquet and Garter Toss

·       Large group portraits with friends

·       The Exit of the Bride and Groom

Reception Tips

The fun has begun! Its time to relax, dance and celebrate! Your reception will be a blast! The last thing you need to be worrying about is your timeline. Your coordinator and DJ should take care of making sure that everything stays on schedule so that you can enjoy your night. Here are some helpful tips that will help your reception flow smoothly.


Take your guests into consideration when planning your timeline. If you have a lot of elderly guests that will not be staying until the very end, make sure you schedule the cake cutting at a relatively early time so that they can be a part of it. Grandma’s love seeing this sweet tradition.


Keep it moving. Chat with your coordinator about how you can plan your reception in a way that will keep guests engaged and moving all night.


Make it your own. If you want to have a special dance with your grandparents, do it! Make your reception a reflection of who you are and don’t feel tired to traditions. Also make sure you give your DJ or Band a “Do Not Play” list if there are some songs you really don’t want to hear during your reception.


If you haven’t purchase enough coverage time for your photography to last until the exit, that’s ok! We have several options! (Read below) I recommend planning your timeline so that you can have at least one hour of dancing photographed. The guests that dance during the first hour will still be dancing in the third hour. One hour of dancing will be enough time to really capture the joy of your reception.


Exits! If your coverage ends before your exit, you have the options of planning a faux exit with your bridal party. This is more common than you may think. Instead of saving your exit until the very end, you can plan a faux exit with just the members of your bridal party and a few family members instead. This allows us to have more control over these shots and the party never has to stop. In most cases, no one even notices that the bride and from are missing for a few minutes. This idea allows our couples to save money and still have all of the shots that they dream of.